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Time Blocking Fundamentals and Best Practices

How would you like to get more of your more important work done, with more focus, less stress, and not by working more hours each week?Time Blocking is a strategy for advance calendar management that will allow you to work on your key projects with greater results more quickly, while still allowing you to meet your day-to-day responsibilities. It is a discipline that requires you to be a bit more assertive with your most important asset: your time and your calendar, but one that will pay off greatly in terms of longer-frame productivity and effectiveness. In this material, we will discuss what time blocking is, how to start using it, how to make it work well for you, and how to possibly even get others on your team to adopt this powerful advanced time management strategy.


Runtime: 62 minutes
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Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Agenda

What Is Time Blocking?

The Benefits of Time Blocking

  • More Focused Productivity
  • Spend More of Your Time on More Important "Stuff"
  • Reduce Your Procrastination and Distraction
  • Complete Key Projects More Quickly With More Accuracy

Project-Based Time Blocking

  • A Quick Discussion of a Couple Project Management Strategies - Including Critical Path
  • Breaking Your Projects Down to Tasks and Then Into Time
  • The "Big Rocks" and "Sand" Analogy
  • Parkinson's Law and How to Beat It

How to Do Time Blocking - the Nuts and Bolts

  • First, Get Clear on Your "Big Stuff" - Work and Personal Projects, Activities, Clients, Events
  • Identify Most Critical - Make Commitment to Start Time Blocking
  • "Less Is More" - 1 or 2 Professional and/or Personal Projects Max
  • Weekly and Daily Calendar Reviews and Forward Blocking of Time
  • An Argument for "Time Blocking" Everything and an End to Your Task List

Recommendations to Make Your "Blocked Time" More Effective

  • Reduce Possible Distractions - Stop Checking E-Mail First!
  • Possibly Use Mobile Tech to Change Your Physical Location
  • Let Your People Know - Tips for Reducing Interruptions
  • Less Is More Part 2 - Always Have a Plan for Each Time Block
  • Use Your Natural Motivation and Biorhythms - Know Your Physical and Mental Peak Times
  • Pomodoro Timers, Music, and More
  • Contrasting "Multi-Tasking" With "Flow State"
  • Big Blocks of Time for Big Projects/Activities

Time Blocking for a Team

  • Can Help Teams Coordinate Work and Move Projects More Quickly
  • Regular Time Blocks Create Inherent Motivation and Coordination
  • Creates Natural Motivation Due to Multi-Person Accountability
  • May Want to Consider Project Mgt. Software Like Trello/Monday/MS Project

Time Blocking Can Also Work Nicely for Sales/Client Development

  • Many Sales Professionals Block Time for Calls, In-Person Visits
  • Force That in First for Best Success, Do "Busy Work" in Non-Peak Times
  • Similarly, Could Time Block for "Paperwork"/Busy Work (in Non-Peak Times)

Time Blocking Can Help With Work/Life Balance

  • Workouts, Family Time, Personal and Home Projects
  • Vacation Time and Long-Term Productivity
  • Being Strategic With Personal Time for Better Life Success
  • Can Even Block Time for Relationship Success
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Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Credits

OnDemand Webinar

This course was last revised on November 21, 2018.

Call 1-866-352-9540 for further credit information.

  • ASAP PACE 1.0
     
  • This course is pre-approved through the American Society of Administrative Professionals (ASAP) for 1.0 CEU(s) towards your PACE Recertification.
     
  • IAAP 1.0
     
  • This course has been preapproved by the International Association of Administrative professionals for 1.0 recertification point(s).
     

This program does NOT qualify, nor meet the National Standard for NASBA accreditation.

Audio & Reference Manual

This program does NOT qualify, nor meet the National Standard for NASBA accreditation.

MP3 Download

This program does NOT qualify, nor meet the National Standard for NASBA accreditation.

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Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Faculty

Randall F. Dean, MBA

Randall F. Dean, MBA

Randall Dean Consulting & Training, LLC

  • The E-mail Sanity Expert®
  • Professional speaker and expert on time and e-mail management, effective organization, and the related use of technology
  • Leading training and speaking programs for major corporate, university, association, and government audiences for more than 25 years
  • Obsessed with time management and personal productivity, he left a successful career as a graduate program admissions director, professional marketer, and manager to become a leading speaker and trainer
  • Author of the recent Amazon bestseller, Taming the E-mail Beast, he has led programs for thousands of satisfied and inspired students, managers, and professionals on being more productive with their time and life
  • Best known for his programs on time, project, people, and especially e-mail management using popular tools like Microsoft Outlook, Gmail/Google apps, and smart phones & tablets.
  • Member of the National Speakers Association (NSA) and Michigan Society of Association Executives
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Product ID: 404668
Published 2018
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