• 10 minutes

When Is It Appropriate to Do a Request for Proposal?


Should a request for information be issued first?

Generally RFP’s are created for large dollar technical purchases, services and/or consultants. Considerations in addition to cost are evaluated and may include references, years of experience, similar experience and/or project history. The document requires detailed specifications and a pre-established evaluation matrix to be scored by an evaluation team. Evaluation teams may include end users and financial personnel. Watch this video for an overview of basic RFP terms and definitions.


Runtime: 9 minutes



Kenneth M. Jones

Kenneth M. Jones

  • Past purchasing officer, worked part-time for the SUNY Center for International Development with their program in Kenya, Africa
  • Has trained many university staff on procurement rules and regulations
  • Established online ordering processes with vendors ranging from office supplies to lab chemicals and continues to provide training in his current position to procurement staff in Nairobi, Kenya
  • More than 30 years of experience working in the public and nonprofit procurement field
  • Previous purchasing experience included procuring commodities, services, and construction for the departments on campus
  • Conducts regular seminars, webinars, and workshops on various procurement topics
  • Past purchasing assistant for the New York State Office of Taxation and Finance
  • Can be contacted at [email protected] or 518-875-6854

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