• 34 minutes

Electronic Record Retention: Legal Requirements


When you are putting together a records retention policy you must look at state and federal laws.

State and federal laws define the minimum retention periods of records. 37 states and the District of Columbia have statutes governing personnel records. If you have employees in different states, the retention periods and confidentiality requirements may differ for the same records. This video reviews the importance of staying on top of state and federal regulations; as well as the value of reviewing the statutes of limitations will help you help your client when it comes to holding on to records longer that state and federal laws require.

Runtime: 33 minutes



Karen A. Monsen

Karen A. Monsen

Caldwell East & Finlayson, PLLC

  • Partner in the law firm of Caldwell East & Finlayson, PLLC
  • Practice areas include employment law, commercial litigation, technology contracts, and intellectual property with an emphasis on electronic discovery, forensic investigations, cybersecurity, and document retention and destruction implementation
  • Recognized as a San Antonio Business Journal outstanding lawyer in labor and employment in part based on her work in cybersecurity and forensic investigations of employee wrongdoing, obtaining numerous court orders to protect employer interests
  • Conducts frequent seminars and workshops on cybersecurity, e-discovery, employment law, and document retention, including for example, “What HR Professionals Need to Know About Cybersecurity,” “Employee Document Retention and Destruction Policies and Strategies,” “Right to Work Laws in Texas,” “Electronic Record Retention: Mistakes HR Professionals Can Avoid,” “Privacy, Social Media, and Technology Issues,” “Keep Calm and E-Discover On"
  • Writes articles related to the areas of employment law and major contributor to e-discovery textbook published by the State Bar of Texas; “Employment Law Issues When Buying and Selling A Business in Uncertain Times”; When First Amendment Rights Collide” published in San Antonio Lawyer magazine
  • Programs director for the San Antonio chapter of ARMA
  • Can be contacted at [email protected]

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