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Paperless Payroll: Essentials to a Seamless Transition


Understand the pitfalls you should avoid when streamlining payroll processes and the potential consequences of missteps.

Many companies, especially due to the COVID-19 pandemic, are realizing the economic benefits and increased efficiency of using technology to modernize corporate payroll processes. Companies can run into legal trouble, however, by failing to recognize that wage payment laws have not kept up pace with technological banking advancements. No overarching federal law regulates electronic forms of wage payment. As a result, companies must research and follow applicable state laws and administrative guidance when transitioning to electronic payroll processes. Employers with regional or national locations face hurdles in completely transitioning to a paperless payroll process due to the variation in state laws and administrative guidance. This topic will educate in-house counsel, human resource and payroll managers, and business managers about the variations among state laws and administrative guidance regarding electronic forms of wage payment. Specifically, this material will discuss direct deposit, pay cards, final pay, and electronic wage statements. It will also explain pitfalls companies should avoid when streamlining payroll processes and the potential consequences of missteps. This information is critical for employers who are trying to leverage payroll technologies while simultaneously insulating their companies from wage and hour liability.



Wendy Buckingham

Wendy Buckingham

Littler Mendelson, P.C.

  • Attorney at Littler Mendelson, P.C.
  • Dedicates her practice to employment litigation and counseling
  • Has represented employers in a wide range of matters, including claims of alleged violations of the Fair Credit Reporting Act’s disclosure, authorization, and pre-adverse action requirements; employment discrimination and retaliation under Title VII of the Civil Rights Act, the Age Discrimination in Employment Act, the Americans with Disabilities Act, the Family and Medical Leave Act, and their state counterparts; and wage and hour claims under the Fair Labor Standards Act
  • Regularly advises clients on legal compliance issues and is a subject matter expert on electronic payroll processes and has advised over fifty clients on the legal implications of moving to a paperless payroll process
  • J.D. degree, cum laude, Notre Dame Law School; B.A. degree, magna cum laude, University of Notre Dame; M.M.A.S. degree, Air Command and Staff College
  • Can be contacted at 267-402-3069 or [email protected]

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