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Electronic Records Retention: Mistakes HR Professionals Can Avoid

 

Learn how to develop a document retention policy and manage sensitive data effectively in the event of a breach.

Many employers face challenges with electronic recordkeeping, particularly in maintaining secure and well-organized records that meet legal retention requirements. This presentation provides a practical overview of recordkeeping obligations and best practices for employers managing electronic records. It addresses key federal requirements under laws such as the Employee Retirement Income Security Act of 1974 (ERISA), Family and Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA), and Title VII of the Civil Rights Act of 1964, while also highlighting variations among state laws that may impose additional retention responsibilities. The session further offers guidance on balancing compliance obligations with cost-effective storage and data management strategies to reduce risk and ensure organizational readiness.

Agenda

Faculty

Adam Tomiak

Adam Tomiak

Epstein Becker & Green, P.C.

  • Member of the Firm, Epstein Becker & Green, P.C.
  • Focuses on providing employers and human resource departments with practical and effective solutions to personnel issues, advising on all stages of the employment relationship—from pre-employment considerations and hiring to terminations and post-employment restrictions
  • Cornell University Law School (J.D.); New York University, Stern School of Business (B.S., magna cum laude)
  • Can be contacted at [email protected] or (212) 351-4728
Alexandria Adkins

Alexandria Adkins

Epstein Becker & Green, P.C.

  • Associate, Epstein Becker & Green, P.C.
  • Advises employers on employment recordkeeping requirements, including compliance with laws such as the FLSA, FMLA, Title VII, and state-specific regulations. Experienced in creating retention policies, managing sensitive personnel files, and preparing for government audits and internal reviews
  • American University, Washington College of Law (J.D., cum laude); American University, Kogod School of Business (M.B.A.); San Diego State University (B.A., cum laude)
  • Can be contacted at [email protected] or (212) 351-3707

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