Export Documentation Policies and Procedures

Purchase order from a customer in a new country - what do you do?Your company has received a purchase order from a new customer in another country. What kind of documents are required to export a shipment from the U.S. and what documents are required by the buyer for the purpose of importing the goods into the buyer's country? If export shipments are your responsibility, this presentation will help you understand how to document the export sales transaction to reflect the terms and conditions of an international sale of your company's products. In the live webinar we will discuss the exporter's internal document requirements, i.e., commercial invoices and the export documentation required by the Census Bureau's Foreign Trade Regulations. We will review the data elements required for filing the Electronic Export Information (EEI) in AES and the information required on bills of lading. We will also discuss retention policies for export documentation and minimizing the risk of non-compliance by establishing an internal Export Compliance Program (ECP). Failure to maintain the statutory documentation for export shipments for a period of five years may subject the exporter to monetary penalties and/or loss of export privileges. This program is for anyone who wants to better understand the documents that must be created for export purposes and maintained for recordkeeping purposes.