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Electronic Records Retention: Mistakes HR Professionals Can Avoid

Learn how to effectively take an HR department paperless while protecting company information and complying with 'personnel file' disclosure laws. Learn how to effectively take an HR department paperless while protecting company information and complying with 'personnel file' disclosure laws. A 21st century Human Resources Department is faced with many significant pressures, some of which can conflict with each other. This topic explores how and why effective implementation of an electronic records program for HR data and personnel files requires building a strong three-legged stool, consisting of: appropriate use of computer technology; compliance with a wide range of legal rules; and execution of a sound process management regime. Learn from an experienced employment lawyer and a hybrid technologist/lawyer how to navigate key regulatory rules, data security concerns and technology tools and platforms. You will not only glean many practical tips but also receive links to a wide range of resources that can help you, your colleagues and your clients plan and implement new processes and regimes.


Runtime: 92 minutes
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Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Agenda

Derivable Benefits: Effectively Making the Business Case for Going Paperless

  • Efficiency
    • SearchAbility and SurfAbility
    • Reducing Storage Costs
    • Quality Control (QC) and Automated Retention/Destruction Rules
  • Information Security
    • Reducing Storage Costs
    • Confidentiality, Integrity and Availability (CIA) of Data
    • Timely and Sound Destruction
  • Protecting the Environment

Legal Authorities Supporting E-Records

  • Federal and State Statutes and Regulations - Examples
  • Federal and State Rules of Procedure and Evidence
  • ESIGN Act and UETA

Thorny Issues

  • Personnel "Files" - Inspection Rights and Restrictions as to:
    • Employees
    • Supervisors/Managers
  • Data Security - Top Ten Tips
  • The "Cloud"
  • "Netiquette" Do's and Don'ts

Practical Tips

  • The Three Ghosts - Addressing Past/Present/Future Information Sets
  • Scanning/Dissemination Protocols
  • Compliance Policies' "Three E's"
  • Resources for Learning More
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Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Credits

OnDemand Webinar

This course was last revised on January 7, 2019.

Call 1-866-352-9540 for further credit information.

  • AIPB 1.5
     
  • This program is acceptable for 1.5 CPEC(s) towards the CB designation through the American Institute of Professional Bookkeepers (AIPB).
     
  • CPP/FPC
     
  • Lorman Education Services is an approved provider through the American Payroll Association. This seminar is approved for 1.5 RCHs. PLEASE NOTE: To receive credit through the American Payroll Association for this program you MUST attend the program in its entirety, complete all progress checks and pass the final exam. You cannot obtain credit if you have already completed this course in its live version.
     
  • HR Certification Institute 1.5
     
  • This E-Learning program has been approved for 1.5 recertification credit hours toward general recertification through the HR Certification Institute. For more information about certification or recertification, please visit the HR Certification Institute website at www.hrci.org.
     
  • SHRM 1.5
     
  • Lorman Education Services is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for 1.5 PDC(s) for the SHRM-CP or SHRM-SCP. For more information about certification or recertification, please visit www.shrmcertification.org.
     

To earn each credit Lorman offers through the OnDemand learning platform, you need to watch 100% of the program. Also, for certain credits you will need to fulfill additional requirements which will be displayed on the "credits" tab when viewing the course.

  • Those applying for AIA and HRCI must view 100% of the program and answer the questions following the program.

This program does NOT qualify, nor meet the National Standard for NASBA accreditation.

Audio & Reference Manual

This program does NOT qualify, nor meet the National Standard for NASBA accreditation.

MP3 Download

This program does NOT qualify, nor meet the National Standard for NASBA accreditation.

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Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Faculty

Robert D. Brownstone, Esq.

Robert D. Brownstone, Esq.

Fenwick & West LLP

  • Technology and e-discovery counsel, and Electronic Information Management (EIM) group chair at Fenwick & West LLP, a 350-attorney, Silicon Valley based, national law firm
  • Advises clients and colleagues on retention/destruction policies and protocols, information security, data privacy, electronic information management, electronic discovery and social media rewards and risks
  • Nationwide conference chair, speaker and writer on many law and technology issues, including on the www.ITLawToday.com blog
  • Has taught electronic discovery law and process at four nationwide law schools
  • Frequently quoted in the press as a source on electronic information issues
  • Educational Advisory Board member of each of: National Employment Law Institute (NELI), ALM Legal Tech, ASU/Arkfeld since and Rutgers U. Big Data S.F.
  • J.D. degree, magna cum laude, Brooklyn Law School; B.A. degree, Swarthmore College
  • Can be contacted at [email protected]
  • Full bio and extensive bibliography at https://www.fenwick.com/professionals/Pages/bobbrownstone_insights.aspx
No photo available

John-Paul (JP) S. Deol, Esq.

Fenwick & West LLP

  • Associate, Employment Practices and Litigation Groups at Fenwick & West LLP
  • Counsels and drafts policies for employers in the technology and life sciences industries on all stages of employment including as to compliance with a range of state and federal employment laws
  • Represents employers in various types of litigation, including regarding trade secrets and wrongful termination
  • J.D. degree, Santa Clara University School of Law; B.A. degree, Phi Beta Kappa, University of California, Berkeley
  • Can be contacted at [email protected]
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Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

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Product ID: 404020
Published 2019
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