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Electronic Records Retention: Mistakes HR Professionals Can Avoid

Learn how to effectively take an HR department paperless while protecting company information and complying with "personnel file" disclosure laws.

A 21st century Human Resources department is faced with many significant pressures, some of which can conflict with each other. This topic explores how and why effective implementation of an electronic records program for HR data and personnel files requires building a strong three-legged stool, consisting of: appropriate use of computer technology; compliance with a wide range of legal rules; and execution of a sound process management regime. Learn from an experienced employment lawyer and a hybrid technologist/lawyer how to navigate key regulatory rules, data security concerns and technology tools and platforms. You will not only glean many practical tips but also receive links to a wide range of resources that can help you, your colleagues and your clients plan and implement new processes and regimes.

Runtime: 91 minutes
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Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Agenda

Derivable Benefits: Effectively Making the Business Case for Going Paperless

  • Efficiency
    • SearchAbility and SurfAbility
    • Reducing Storage Costs
    • Quality Control (QC) and Automated Retention/Destruction Rules
  • Information Security
    • Reducing Storage Costs
    • Confidentiality, Integrity and Availability (CIA) of Data
    • Timely and Sound Destruction
  • Protecting the Environment

Legal Authorities Supporting E-Records

  • Federal and State Statutes and Regulations - Examples
  • Federal and State Rules of Procedure and Evidence
  • ESIGN Act and UETA

Thorny Issues

  • Personnel Files - Inspection Rights and Restrictions as to:
    • Employees
    • Supervisors/Managers
  • Data Security - Top Ten Tips
  • The Cloud
  • Netiquette Do's and Don'ts

Practical Tips

  • The Three Ghosts - Addressing Past/Present/Future Information Sets
  • Scanning/Dissemination Protocols
  • Compliance Policies Three E's
  • Resources for Learning More
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Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Credits

OnDemand Webinar

This course was last revised on July 18, 2019.

Call 1-866-352-9540 for further credit information.

  • AIPB 1.5
     
  • This program is acceptable for 1.5 CPEC(s) towards the CB designation through the American Institute of Professional Bookkeepers (AIPB).
     
  • CPP/FPC
     
  • Lorman Education Services is an approved provider through the American Payroll Association. This seminar is approved for 1.5 RCHs. PLEASE NOTE: To receive credit through the American Payroll Association for this program you MUST attend the program in its entirety, complete all progress checks and pass the final exam. You cannot obtain credit if you have already completed this course in its live version.
     
  • ASA 1.5
     
  • This program qualifies for 1.5 continuing education hour(s) towards maintaining your ASA credential. Please contact ASA for more information at [email protected]
     
  • HR Certification Institute 1.5
     
  • This E-Learning program has been approved for 1.5 recertification credit hours toward general recertification through the HR Certification Institute. For more information about certification or recertification, please visit the HR Certification Institute website at www.hrci.org.
     
  • SHRM 1.5
     
  • Lorman Education Services is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for 1.5 PDC(s) for the SHRM-CP or SHRM-SCP. For more information about certification or recertification, please visit www.shrmcertification.org.
     

To earn each credit Lorman offers through the OnDemand learning platform, you need to watch 100% of the program. Also, for certain credits you will need to fulfill additional requirements which will be displayed on the "credits" tab when viewing the course.

  • Those applying for AIA and HRCI must view 100% of the program and answer the questions following the program.

This program does NOT qualify, nor meet the National Standard for NASBA accreditation.

Audio & Reference Manual

  • Arizona CLE 1.5
     
  • CA MCLE 1.5
     
  • CT CLE 1.5
     
  • HI CLE 1.5
     
  • IL CLE 1.5
     
  • ME CLE 1.5
     
  • MT CLE 1.5
     
  • NJ CLE 1.8
     
  • NV CLE 1.5
     
  • VT CLE 1.5
     
  • WA CLE 1.5
     
  • WV MCLE 1.8
     
The CLE Code is ONLY a requirement when applying for CLE Credit in California (for participatory credit), Kansas, New Jersey or New York. Other states do not need to supply the CLE Code to apply for CLE credit.

This program does NOT qualify, nor meet the National Standard for NASBA accreditation.

MP3 Download

  • Arizona CLE 1.5
     
  • CA MCLE 1.5
     
  • CT CLE 1.5
     
  • HI CLE 1.5
     
  • IL CLE 1.5
     
  • ME CLE 1.5
     
  • MT CLE 1.5
     
  • NJ CLE 1.8
     
  • NV CLE 1.5
     
  • VT CLE 1.5
     
  • WA CLE 1.5
     
  • WV MCLE 1.8
     
The CLE Code is ONLY a requirement when applying for CLE Credit in California (for participatory credit), Kansas, New Jersey or New York. Other states do not need to supply the CLE Code to apply for CLE credit.

This program does NOT qualify, nor meet the National Standard for NASBA accreditation.

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More Program Information

Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Faculty

Robert D. Brownstone, Esq.

Robert D. Brownstone, Esq.

Fenwick & West LLP

  • Technology and e-discovery counsel, and Electronic-Information-Management (EIM) Group chair at Fenwick & West LLP, a 300+attorney, Silicon Valley based, national law firm
  • Advises clients and colleagues on retention/destruction policies/ protocols, information security, data privacy and all sorts of electronic information management, electronic discovery, eWorkplace policies and social media rewards and risks
  • Nationwide conference chair, panel moderator, speaker and writer on many law and technology issues, including on the www.ITLawToday.com blog
  • Has taught electronic discovery law and process a dozen times at four nationwide law schools
  • Periodically quoted in the mainstream and legal press as a source on electronic information issues
  • Educational Advisory Board member of: National Employment Law Institute (NELI), ALM Legal Tech, ASU/Arkfeld and Rutgers U. Big Data
  • J.D. degree, magna cum laude, Brooklyn Law School; B.A. degree, Swarthmore College
  • Can be contacted at [email protected]
  • Full bio and extensive bibliography at https://www.fenwick.com/professionals/Pages/bobbrownstone_insights.aspx
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Why Lorman?

Over 32 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

All of your training, right here at Lorman.

Pay once and get a full year of unlimited training in any format, any time!

  • Live Webinars
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  • MP3 Downloads
  • Course Manuals
  • Audio Recordings*
  • Executive Reports
  • White Papers and Articles
  • Sponsored Live Webinars

Additional benefits include:

  • State Specific Credit Tracker
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* For audio recordings you only pay shipping

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Product ID: 405784
Published 2019
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