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Document Retention and Destruction in Rhode Island

Create a document retention program that protects your business in litigation. New regulations … the constant threat of audits … the increased use of e-discovery … in today’s changing legal environment, you’re asking for trouble if you don’t have an effective Records and Information Management Program in place. And even if you do, standards are changing – have your policies and procedures changed with them? Purchase these reference materials to learn about the best practices for determining what records to store and when, why and how to destroy them. You’ll gain a real-world road map for developing, implementing and updating a records management program that complies with the statutory and regulatory requirements for your business. Benefits for You •Always be prepared … what you don't keep can hurt you •Position your company favorably by creating retention and destruction policies that will withstand legal scrutiny, and will actually work •Avoid violations of privacy law •Be prepared – find out how to manage confidentiality in electronic documentation Learning Objectives •You will be able to discuss how to implement a records retention program. •You will be able to identify how to develop a document management policy. •You will be able to discuss preserving confidentiality in an electronic environment. •You will be able to explain the importance of a media destruction policy.
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Why Lorman?

Over 29 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Agenda

Implementing a Records Management Program
— Michael Dailey
  • Evaluate Your Current Practice of Document Retention and Destruction
    • Legitimate Business Practice, or Done 'Just Because?'
  • Take a Records Inventory
  • Determine the Value of the Record
    • Internal Requirements the FLOH Model
    • External Factors Laws and Regulation
  • Create a Written Document Retention and Destruction Policy
    • Resources and Organizations That Can Help
    • Legal Guidance When Is It Necessary?
Developing a Document Management Policy
— Chris Sheehan
  • Policy Essentials
    • Confidentiality Requirements
    • Access to Documents
    • Document Permission
    • Retention and Destruction
    • Implementation
    • Review Policies
    • Labeling and Storing
  • Best Practices for Implementation
    • Choose Your Leaders
    • Bring Everyone Together
    • Training
    • Communications
    • Reminders
Developing a Document Management Policy (Continued)
— Chris Sheehan
  • Why and How Often Should I Review My Policy?
    • Spot Checks and Security Audits
    • Use Findings
    • Stay in Compliance
  • Storing and Labeling Documents
    • Storage for Employees
    • Department Needs
    • Securing Documents
    • Simple System
    • Clean Out
Preserving Confidentiality in an Electronic Environment
(Break 2:10 pm – 2:20 pm)
— Jeffrey S. Follett
  • Local, Federal and International Obligations
  • Dealing With Vendors and Third Parties
  • Balancing Security and Employee Privacy
Panel Discussion
— Tino Ciatto, Jeffrey S. Follet and Chris Sheehan
  • Scenarios of Not Having a Records Management Program Importance of Destruction Policy
  • Importance of Media Destruction Policy
  • Questions and Answers
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Why Lorman?

Over 29 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Credits

Online Manual

No credit available.

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Why Lorman?

Over 29 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

Faculty

Jeffrey S. Follett

Jeffrey S. Follett – Moderator

Foley Hoag LLP

  • Partner in the office of Foley Hoag LLP, an international law firm with offices in Boston, Paris, New York and Washington, DC
  • Practice emphasizes guiding clients through the legal and logistical challenges of doing new things: major projects and policy initiatives, bet-the-company litigation, and government investigations; clients have ranged from small startups to established multinational conglomerates
  • Counsels clients, and his own firm, in the creation and rollout of professional training and development programs
  • Conducts regular seminars on records retention, electronic discovery, and data security and privacy
  • Frequent speaker at conferences in the U.S., Europe and South America
  • Wrote numerous publications related to the areas of records retention, privacy and electronic discovery
  • Member, Defense Research Institute and the bars of Massachusetts, New York, and the District of Columbia
  • J.D. degree, Harvard Law School; B.A. degree, Stanford University
No photo available

Tino Ciatto

Providence Shred-It

  • Vice president and general manager of Shred-it
  • More than 30 years of management experience in operations, sales and marketing
  • Provides operational support, sales leadership, strategic planning, forecasting/budget planning and employee development
  • Developed customer data security audits to assist companies in identifying potential security breaches
  • B.A. degree, Long Island University
  • Can be contacted at 401-383-8866 or tciatto@shreditprovidence.com
No photo available

Michael Dailey

Recordsforce, Inc.

  • Co-owner, vice president and chief marketing officer of Recordsforce, Inc.
  • Past management experience in business-to-business services, most notable within the telecommunications industry
  • Extensive first-hand management experience in account acquisition, client support and product marketing
  • M.B.A. degree, Simon School of Business at the University of Rochester; B.S. degree, University of Rochester
  • Can be contacted at 603-766-8000 or mike.dailey@recordsforce.com
No photo available

Chris Sheehan

Providence Shred-It

  • Compliance agent with Shred-it
  • Studies federal and state guidelines with regards to the protection of PI, PHI and EPHI
  • Speaks at colleges and universities and conducts employee training for a variety of industries.
  • Assists with developing written information security plans
  • Past vice president and board of director for ARMA chapter
  • Mass Reg 201 CMR 17:00 certification
  • Northeastern University Criminal Justice
  • Can be contacted at 401-383-8866 or chris.sheehan@shreditprovidence.com
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Over 29 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.

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Product ID: 391373
Published 2013
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